Policies
Complaints procedure.
How to raise a concern or make a complaint, who to talk to, and what happens next.
Last Updated On 26-Nov-2025
Effective Date 18-Nov-2024
Talk to us
Every patient has the right to make a complaint about the treatment or care they have received at Hair GP. We understand that we may not always get everything right and, by telling us about the problem you have encountered, we will be able to improve our services and patient experience.
Who to talk to
Most complaints can be resolved at a local level. Please speak to a member of staff if you have a concern and they will assist you where possible. Alternatively, ask to speak to the complaints manager, Dr Amy Vowler but note this may need to be a booked appointment.
If for any reason you do not want to speak to a member of our staff, then you can request that the ISCAS investigates your complaint.
A complaint can be made verbally or in writing. A complaints form is available from reception. Additionally, you can complain via email to hello@hairgp.co.uk
Time frames for complaints
The time constraint on bringing a complaint is 6 months from the occurrence giving rise to the complaint, or 6 months from the time you become aware of the matter about which you wish to complain.
Hair GP will respond to within three business days to acknowledge your complaint.
We will aim to investigate and provide you with the findings as soon as we can and will provide regular updates regarding the investigation of your complaint
Investigating complaints
We will investigate all complaints effectively and in conjunction with extant legislation and guidance.
Confidentiality
We will ensure that all complaints are investigated with the utmost confidentiality and that any documents are held separately from the patient’s healthcare record.
Third party complaints
We allow third parties to make a complaint on behalf of a patient. The patient must provide consent for them to do so. A third-party patient complaint form is available from reception.
Final response. We will issue a final formal response to all complainants which will provide full details and the outcome of the complaint. We will liaise with you about the progress of any complaint.
If you have any questions about this Privacy Policy, please contact us at:
Questions?
Talk to our team.
Email hello@hairgp.co.uk or call 020 8044 2081, and we’ll be glad to help.
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