Terms and conditions.

Hair GP — Terms and Conditions of Business

Thank you for choosing Hair GP, a doctor-led hair restoration clinic committed to personal, high-quality care. These Terms and Conditions outline your rights and responsibilities when engaging our services. By booking an appointment or using our services, you agree to abide by the following terms.

Place of Practice

Hair GP practises its professional business from England, United Kingdom.

Appointments and Deposit Policy

Secure Your Booking A deposit is required to confirm your appointment. The deposit amount will be communicated at the time of booking.

Refunds and Cancellation Deposits are fully refundable if cancellations are made at least 72 hours before the appointment schedule.

Deposits will not be refunded for cancellations made within 72 hours of your scheduled appointment. This policy accounts for the preparation and resources reserved for your treatment.

Rescheduling You can reschedule your appointment without penalty if done at least 72 hours in advance. Rescheduling within 72 hours results in forfeited deposits.

Missed Appointments Failure to attend an appointment without prior notice may incur additional charges and affect your ability to rebook.

Payment Terms

Invoice Settlement All invoices must be paid within 14 days of issue unless an alternative arrangement is agreed upon beforehand.

Payment Methods All payments are processed securely through Stripe, ensuring a safe and reliable transaction process. You will receive detailed instructions for making payments at the time of booking or invoice issuance.

Late Payments Delays in payment may result in additional charges or recovery actions.

Remote Prescribing for Skin Conditions

Where Hair GP prescribes remotely for skin conditions, an initial face-to-face consultation will be carried out (this may be conducted via video link, e.g. Zoom or Teams). For repeat prescriptions, a face-to-face (or video) consultation will be required only if prescribing for a new skin condition.

Medico-Legal Photographic Records

Photographs During Treatment To comply with medical and legal requirements, we will take before and after photographs of your treatment. These photographs form part of your treatment record.

Confidential Storage Your photographs are securely stored for a period of 7 years in compliance with insurance and professional standards.

Use of Images These images will never be used for marketing, training, or other purposes without your explicit written consent.

Data Protection and GDPR Compliance

Data Collection and Use. Hair GP collects and processes personal and health-related data in line with the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018. This includes information gathered during booking, treatment consultations, and photographic documentation.

Storage and Confidentiality. All data, including photographs, is securely stored and used strictly for the purposes of diagnosis, treatment, and medico-legal compliance.

Patient Rights. You have the right to access, amend, or request the deletion of your personal data (subject to legal and professional retention rules). To exercise your rights, please contact us at hello@hairgp.co.uk.

Consent and Sharing. Your data will not be shared with any third parties without your consent unless required by law.

Data Retention. Consistent with medico-legal obligations, personal and medical records are retained for a minimum of 7 years after your treatment completion.

Liability

Hair GP excludes, to the fullest extent permitted by law, all liability in contract and in tort arising from the provision of its services.

Nothing in these Terms excludes or limits liability for death or personal injury caused by negligence, fraud, or any liability that cannot be excluded or limited by law.

Hair GP will not be held responsible for any loss, damage, or delay arising outside our reasonable control.

Any dissatisfaction with our services should be reported within 14 days so we can address your concerns.

Professional Standards

All treatments are carried out with the care, skill, and professionalism expected within our field. Our team strictly adheres to guidance from relevant professional bodies, including the General Medical Council (GMC).

Force Majeure

Hair GP is not liable for failure to perform services due to events beyond our control, including natural disasters, strikes, or other unforeseen circumstances.

Governing Law and Jurisdiction

The contract for services provided by Hair GP is subject to the Law and Jurisdiction of England and Wales. These Terms and Conditions are governed by the laws of England and Wales, and any disputes will be resolved under their jurisdiction.

Updates to Terms

Hair GP reserves the right to amend these Terms and Conditions. Updates will be shared via our website or during appointment bookings.

---

Should you have any questions regarding these Terms and Conditions, please contact us at hello@hairgp.co.uk or 020 8044 2081.

Thank you for trusting Hair GP with your hair restoration journey. We look forward to providing you with exceptional, personalised care.